15 June 2015back

Creative Internships Blog Week 36

Louisa Turner, Royal Welsh College of Music & Drama

A proud blog from me this week. Sometimes it’s very easy to jump on ahead and move onto the next thing on the ‘to do’ list. But my arts mentor has told me that it’s important to look back and give yourself a pat on the back for the things that went well and take time to appreciate all the hard work that went in to the project just gone.

A few weeks ago we held our first annual President’s Dinner event to say a big thank you to our current donors but to also welcome potential new supporters. The event needed a lot of careful preparation and the development team were ‘all systems go’ in the few weeks running up to the event. It was a huge eye opener to all the different things that need to happen and all the decisions, large or small, that need to be made. My role was to help with the management of the guest list, RSVPs, table plans, catering decisions and some of the logistics of the ‘on the day’ preparations such as making sure performers knew what they were doing and when.

Every little detail had to be covered. Place names had to be accurate with titles and prefix’s checked and double checked, flowers had to be ordered for tables centre pieces and dietary requirements had to be relayed back to catering, letting them know exactly who would be sitting where.

My job for the event was to be event manager, keeping to strict schedule and making sure those who were speaking or performing knew when to go up to the stage. The rest of my team were hosting tables and therefore needed to rely on me to make sure all the little bits surrounding the event ran smoothly so they were able to successfully build relationships without having to rush off and make sure someone’s coat was taken or their dessert was on time.

The evening was extremely tiring as my concentration needed to be 100% throughout the night.

I’m happy to say that the event could not have gone more smoothly, and my team were very complementary towards my help, so I can be very proud of this achievement. However, a lot of it was down to the weeks of preparation beforehand and I am very confident that I now have a case study to use in the future for any events I may have to help run again.

Just as important as the actual event is how you follow up after it. This is something we are in the process of doing now and my team are following up on some of the interesting conversations they had with guests. We have already had a lot of feedback and response from people who really enjoyed themselves so it is great to think that it had a personal and hopefully lasting effect on them. 

The College is a special place with special and talented individuals and bringing those individuals together with people of great influence can be an exciting and promising thing.

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